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I want to film an event, where should I start?

Well, first of all, think about who will be watching your event video.  Will it be:

  • education for people who didn’t attend? (this will normally be a longer edit that condenses real time)
  • promotion for the event itself? (a short promo edit)
  • or a viewing aid for delegates? (live camera relay to on-site screens)

One or all can be accounted for at the same time, but if we know what you want before hand we can cater the filming style accordingly.

How many cameras will I need?

Events are live, leaving no opportunity to get the same action twice.  So we recommend that you go with at least 2 cameras per event. This can be reduced to one where a shorter, promo style output is required.

To film the 50th anniversary of the Wildlife Photographer of the Year we had 3 cameras, including one a jib, so we didn’t miss a moment.

Will we need a power supply?

The load bearing of our equipment is very low compared to AV companies, but we do need 13A power supplies for powering cameras, lights and laptops for backups.

What about sound?

Sound is equally, sometimes more important than the picture! In a normal scenario, we’d receive a sound feed from the sound desk provided by the AV production company/in-house team. We’d liaise with your AV production company before hand to go through the technical requirements.

For smaller productions where there is no AV company, we can provided specific audio requirements.

Will we need lights?

Lighting is another very important aspect of event filming. For staged events, this will be provided by your AV company or venue team. Once again, we’d liaise with them to ensure they’re aware of our requirements.

For smaller events or events where that do not include staged setups, we will bring our own portable solutions. These range from long range lighting to sit at the back of the room, to battery powered portable solutions for grabbing ‘on the go’ interviews.

 Where’s the best place to put the cameras?

This is usually venue and event specific. But generally the best options are at the back of the room and/or adjacent to the stage, with a clear shot of the room.

As well as angle, height is a consideration.  We recommend placing cameras on a riser to ensure they get a good clear view. This is something which is usually provided by AV companies, but can be provided by ourselves.

Venues and AV companies nearly always have scaled plans of event rooms, it’s great if you can send us these so we can plan optimum camera positions.

Having a safe “green room” for kit storage is very useful.  It’s good for us to have a safe place to store kit, camera bags etc.

What other tips do you have for successful filming of an event?

Having a good idea of intent of the video is very important, then working backwards from there.

Good communication between us, you, the venue and any of third parties like AV companies to ensure we know the technical details of each event.

If we’re supplying graphics, get us connected with any graphic designers and theming companies, so we can provide motion graphics that conform with the event.

 

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